Event Terms & Conditions

Cancellation

Where an event has registration fees, cancellations made in writing up to 30 days before an event are eligible for a 50% refund. No refunds can be made for cancellations received on or after 30 days prior to the event date, however, substitutions may be made free of charge at any time.

Insurance

Registration fees do not include insurance. Participants are advised to take out adequate personal insurance to cover travel, accommodation, cancellation and personal effects.

Privacy

For more information about the personal data processed by STM Services, please refer to our Privacy statement

Code of Conduct

For details on the professional and ethical standards upheld by STM members, please refer to our Code of Conduct

Event photography notice

Photos or short videos may be taken during STM in-person events to capture highlights and share them through STM’s reports, website, newsletters, or social media. This is done under STM’s legitimate interest in communicating about our activities and fostering community engagement, while respecting individuals’ privacy rights.

If you prefer not to appear in photos or videos, please let a member of staff or the photographer know during the event. For more information, see our Privacy Statement (https://stm-assoc.org/privacy-statement/)