Administrative Assistant

STM is seeking a proactive and organised Administrative Assistant to provide day-to-day support to our CEO and help ensure the smooth running of routine administrative activities across our small international team.

This is a remote, part-time role of approximately 0.6 FTE, worked across five days per week. We are looking for someone who can provide consistent daily support rather than working their hours across fewer days.

You will:

• Support the CEO with diary management, travel arrangements and day-to-day administration
• Coordinate meetings and support routine follow-up actions
• Manage expenses and other administrative processes
• Maintain shared calendars, contact information and records
• Prepare and format routine documents and meeting materials
• Provide practical administrative support to colleagues across the organisation

What we’re looking for:

• Experience in an administrative, office support, executive assistant, personal assistant or similar role
• Excellent organisational skills and attention to detail
• Experience managing diaries, meetings, travel and expenses
• A proactive, practical and service-oriented approach
• Strong communication skills and good judgement
• Confidence using Microsoft 365
• Confidence working remotely
• An interest in using digital and AI-enabled tools responsibly to help streamline administrative processes

Why join us?

STM is the leading global trade association for academic and professional publishers. We work with more than 170 members and partners across the research ecosystem to advance trusted research, promote innovation and address shared challenges facing scholarly communication.

This role offers the opportunity to work closely with STM’s CEO and support a small, collaborative international team with global reach and impact.

Location: Remote (UK preferred)
Hours: Approximately 0.6 FTE, worked across five days per week

Full role profile: STM Administrative Assistant Role Profile_October 2026.pdf

To apply: Please send your CV and a short covering letter to info@stm-assoc.org with the subject line: Application – Administrative Assistant – [your name]